A motivational letter has three parts: a header with your contact details, the company's details, and the date; a body with a subject line, a salutation, an introduction, the main part, and a closing paragraph; and your signature at the end.
Many employers ask for a motivational letter in addition to the application and the resume. It may seem like a nuisance or a pure formality, yet a motivational letter can win you the job. It is your place to show how eager you are to get this job and how interested you are in it, and a chance to show off your skills.
A good motivational letter sets you apart from other applicants. Use this opportunity when you are given it, and write something that your future employer will remember.
The structure of a motivational letter
A motivational letter should contain some key information in a set order, so that it is easy for your future employer to read.
1. The header
The header of your motivational letter should contain:
- Your name and contact details
- The name and contact details of the company
- The date
2. The body
The body is the most important part, because it holds the information that matters most to your potential new boss. It should have these parts:
- A subject line (for example, the position you are applying for)
- A formal salutation (see how to write professional business letter greetings)
- An introduction
- The main part
- A closing paragraph
In the introduction, you introduce yourself to the reader. Keep it short.
The main part is where you can shine and set yourself apart from other applicants. It is the most important part of the letter. Highlight your qualities and strengths, your skills and knowledge, and the experience you have gained in the field you are applying for.
The closing paragraph is where you say what you expect from the job. Point out what you would gain from working for the company and how it would help you learn and improve your skills, and say that you are available for an interview. Finally, thank the reader for considering your application.
3. The signature
Don't forget to sign the letter at the end.
Before you send it, read it once more and check it with the Spell Checker: a typo in a letter about your motivation makes a poor first impression. For what to write in each part, read how to write a motivational letter for a job application.